Assistant, Business - 18 Month Contract

Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. Our ambition is to be one of Canada’s leading and most innovative property and casualty insurers. We can’t do that without our people, so we embrace and encourage a culture that’s collaborative, ambitious, rewarding, and empowering.

We offer a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with. Bring your true self and be a part of our journey. It’s better here.

The Business Assistant reports directly to VP of Personal Insurance Pricing and is responsible for supporting the day-to-day administration requirements of the senior Personal Insurance Pricing leadership team and the support of requests for the Head Office Personal Insurance team’s shared services administration team.  The successful candidate will be responsible for the provision of administrative support including calendar and inbox management, expense report management, travel booking, system access requests, onboarding/offboarding of new hires, event planning/onsite coordination and other associated duties.

What can you expect in this role?

The Business Assistant reports directly to VP of Personal Insurance Pricing and is responsible for supporting the day-to-day administration requirements of the senior Personal Insurance Pricing leadership team and the support of requests for the Head Office Personal Insurance team’s shared services administration team. The successful candidate will be responsible for the provision of administrative support including calendar and inbox management, expense report management, travel booking, system access requests, onboarding/offboarding, event planning/onsite coordination and other associated duties.

• Manages the VP, Personal Insurance Pricing’s calendar and inbox in all coordination of meetings, managing multiple conflicting meetings and necessary resources, booking and scheduling meetings with internal and external clients, expense report management, deadlines and approvals. Coordinates and books for VP, Personal Insurance Pricing's local and international travel
• Assists the senior Personal Insurance Pricing leadership team with administrative functions
• Supports system access, onboarding/offboarding and other administrative requests for the Head Office Personal Insurance team’s shared services administration team.
• Event planning /onsite coordination for the Personal Insurance & Sonnet teams in the Montreal Office and other associated duties as a member of the Personal Insurance Employee Experience Committee.
• Provides coding of invoices and forwards onto appropriate approval authority
• Other duties as assigned, including supporting other Personal Insurance functions in the Montreal office
• Hybrid role 3 days in the office is required

What do you bring to the role?

• Post-secondary diploma in Business/ Office Administration, or relevant discipline
• 5+ years of experience within an administrative environment
• Proficient in Microsoft Office 365, Teams, SharePoint, Word, Excel and PowerPoint in order to produce professional correspondence and documentation
• High level of maturity and integrity with respect to confidential information
• Strong communication skills, both written and verbal. You’re an outstanding verbal and written communicator
• Professional, friendly and courteous in all interactions with internal and external customers
• Excellent organizational and time management skills
• High level of comfort dealing with senior level staff
• Collaborative approach to problem solving with focus on outcomes
• Detail-oriented to ensure accurate and complete quality of services
• You’re a superior planner, organizer and coordinator
• You have impeccable attention to detail
• You have the ability to perform well in a busy operation, remain calm under pressure and be adaptable, innovative and flexible
• You’re committed to continuous improvement and customer service; professional, friendly and courteous in all interactions
• You have a knack for working with minimal direct supervision
• You are a great team player

High degree of proficiency with English required to service customers, both internal to the company and external, across Canada. 

Salary Range: $50,200 - $92,500

Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market.

We also take potential into consideration. If you don't have this exact experience, but you know you have what it takes, be sure to give us more insight through your application and cover letter.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting: [email protected].

Background checks
This role requires successful clearance of a background check (including criminal checks and leadership references).

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