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Coordinator, Sourcing

Job ID : 5912
Category : Finance
Brand : Definity
Regular/Temporary : Regular
Fulltime/Parttime : Full Time
Location : Kitchener, Canada

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Definity includes some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. With strong roots that date back to 1871, we’ve grown to become a digital leader in the insurance industry. We’re proud to help our clients and communities adapt and thrive in a world of constant change.

Our promise to you: It’s better here. Why? Because we CARE, and we provide an employee experience that’s collaborative, ambitious, rewarding, and empowering.

Our ambition is to be one of Canada’s leading and most innovative P&C insurers. Come be a part of our journey, and love what you do.

Starting in September, Definity employees move to a hybrid work model so we can collaborate, build mentoring relationships, and solve complex or cross-functional business opportunities together. Our teams work in whichever environment best supports what they're working on and who they're working with. We're actively reinventing our offices as welcoming workspaces that optimize collaboration and empower leaders to use our space to strengthen team dynamics. Our tools and processes seamlessly connect employees from multiple locations, and our culture encourages respectful engagement and flexibility. Leaders work with their teams to determine the right balance of on-site and remote work that best meets the needs of their team, cross-functional engagement, responsibilities and timelines, plus those of our customers, our broker partners, and the company culture.

Location: Waterloo (Hybrid)

Reporting to the Manager, Enterprise Procurement, you are a member of the enterprise procurement department and have the responsibility to support the procurement functions for Definity in accordance with the policies, guidelines and service levels established. You would work with other team members for the attainment of team objectives and goals as well as internal and external company contacts as required, including sourcing and procurement related activities to support all business units within Definity.

What can you expect in this role?

  • Develop and maintain sources of supply for commonly ordered products/services
  • Research and recommend substitute products and alternative sources if original requirements cannot be satisfied
  • Procure products and services as requested by all business units within requisite costs, quantity and quality/time constraints
  • Negotiate price, delivery costs, service and quality
  • Place orders with approved vendors and ensure that items/services ordered are received to the satisfaction of the requestor
  • Investigate incorrect or late orders and initiate corrective action or recommendations for resolution
  • Ensure that products and services comply with department practices and policies
  • Ensure requests to purchase services/goods are properly authorized and payments are processed in a timely manner in accordance with accounts payable guidelines
  • Assist sourcing partners in providing contract review, data analysis and RFx support    
  • Efficient use of excel and lotus notes in the preparation and processing of procurement documents
  • Ensure vendor database is updated and requisitions accurately capture details of request (vendor name, scope, price, contract dates, etc)
  • Produce monthly department metrics based on achieved cost savings/avoidance

What do you bring to this role?

  • University degree or minimum two-year diploma course from a provincially recognized college; procurement/supply chain designation is an asset       
  • Minimum of 3 years procurement/sourcing experience, preferably in an indirect sourcing environment
  • Ability to work effectively in a team as well as independently
  • Strong communication skills (both written and verbal)
  • High level of attention to detail    
  • Strong working knowledge of excel (intermediate to advanced)             
  • Strong computer skills (typing, ability to navigate multiple screens quickly, MS Office, Lotus Notes)
  • Insurance industry experience would be beneficial but is not required

 

Go ahead and expect a lot — you deserve it, and we’ve got it:

  • Hybrid work schedule for most roles
  • Company share ownership program
  • Pension and savings programs, with company-matched RRSP contributions
  • Paid volunteer days and company matching on charitable donations
  • Educational resources, tuition assistance, and paid time off to study for exams
  • Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
  • Wellness and recognition programs
  • Discounts on products and services

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting: [email protected]

Background checks

This role requires successful clearance of a background check (including criminal checks and leadership references).

 

We also take potential into consideration. If you don’t have this exact experience, but you know you have what it takes, be sure to give us more insight through your application and cover letter.

Go ahead and expect a lot — you deserve it, and we’ve got it: 

  • Hybrid work schedule for most roles
  • Company share ownership program
  • Pension and savings programs, with company-matched RRSP contributions
  • Paid volunteer days and company matching on charitable donations
  • Educational resources, tuition assistance, and paid time off to study for exams
  • Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
  • Wellness and recognition programs
  • Discounts on products and services

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting: [email protected]

Background checks
This role requires successful clearance of a background check (including criminal checks and leadership references).

#LI-Hybrid

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